Moving your school to Managira
How a move from your current system works: who does what, what comes across, what to expect while it runs, and who to contact.
When your school moves to Managira from another student information system, such as PowerSchool, your records come with you. The Managira team works with you from start to finish. You export your data, check it in a private copy of your school, and sign off. Only then does anything reach your live account.
Who can do this: School leaders planning a move, and the managers who will work through it. Only your school's managers see the migration screens.
How a move works
Plan. Contact the Managira team. Together you choose when to move: a quiet week, a weekend or a break works best.
Your sandbox opens. The Managira team opens a private copy of your school, the sandbox. Your managers see a Sandbox button at the top of Managira.
Export and upload. You export your lists from your current system and upload them, exactly as exported. See Prepare your data for the move.
Check. Managira matches your information to its own and shows a check report: duplicates, missing details, dates that aren't dates. You fix anything marked in red in your export and upload it again, as often as you need.
Explain what's different. Anything Managira doesn't have a place for comes to you with a few questions. The Managira team then gives each one a home. Nothing is left out without your approval.
Review and sign. You compare the counts and grades with your current system, approve each area, check your staff's roles, and sign the migration summary.
Go live. Your records move into your live account in one step, and your account opens for new work.
Catch up. Anything entered in your old system since, such as last grades or attendance, comes across once more.
Good to know: While your sandbox is open, your live Managira account takes no new data, so nothing gets entered twice. Everyone can still sign in and look. Plan the move for a time your staff can pause.
What comes across
| Your records | In Managira |
|---|---|
| Students | Each student's record, in their class and enrolled in the current term. |
| Parents & guardians | Linked to their children, ready for the parent portal. |
| Staff | An account each, with the role that matches their old one. Nobody gets more access than before without your approval. Staff can't sign in until you invite them. |
| Classes, sections and teachers | Each course becomes a subject of its class, with its teachers. Homeroom teachers are put in charge of their class. |
| Final grades and transcripts | Each student's past courses, grades and credits. Their GPA from your old system is kept exactly as it was and printed on their transcript. |
| Attendance | Days present and absent for each term, which count on report cards. |
| Custody and pickup notes | An alert at the top of the student's record that every staff member who opens it sees. |
| Anything else | A field of its own, a labeled detail on the record, or a read-only page on the student's record, as you agree with the Managira team. |
Tip: Social Security numbers are never brought across unless your school tells us there's a legal need to keep them.
Who does what
| Your school | The Managira team |
|---|---|
| Chooses when to move. | Opens your sandbox and stays with you until you're live. |
| Exports its lists and uploads them, unchanged. | Matches your information to Managira and answers questions about it. |
| Fixes anything the check report marks in red, in its own export. | Finds a home for anything Managira doesn't have yet. |
| Explains columns and roles Managira asks about. | Checks staff roles never give more access than before. |
| Reviews the counts, grades and roles, approves each area and signs. | Turns your sandbox off once you're live. |
Good to know: Reviewing is the most important step. Open a few students, parents and staff you know well, in your old system and in the sandbox, and check they match. Once you sign and go live, what you approved is what your live account holds.
Keeping your data safe
- Only your school's managers open the migration. Each confirms it's them with their password and a code from an authenticator app. See Authenticator codes.
- Your exports are kept only as long as the move needs them, and deleted 30 days after you go live.
- Health, special education, discipline and other sensitive details stay restricted to your school's managers.
- Every step is recorded: who did what, and when.
Who to contact
Email support@managira.com, use Contact support in the Help Center, or open the chat at the bottom right of any page. Say your school's name and that your question is about your move to Managira.
Tip: If something doesn't look right after you go live, tell us within 30 days. That's when the move can still be put right most easily.
Frequently asked questions
How long does a move take?
Most of the time goes on checking. Uploading and importing take minutes; how quickly your team reviews and answers questions decides the rest.
Can we keep working while we move?
Everyone can sign in and look, but your live account takes no new data while the sandbox is open. That's why a quiet week or a break is the best time.
Can we try it more than once?
Yes. Upload your files again and import again as often as you like before you sign. Records are updated, never doubled.
What if our system isn't PowerSchool?
Contact the Managira team. Most systems export the same lists as spreadsheets (CSV files).
Do teachers and parents need to do anything?
No. Your managers do the move. Afterwards you invite your staff, and parents join through the parent portal as usual.
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