Prepare your data for the move
The lists to export from your current system (PowerSchool or another) before your move, and how to keep them ready to upload.
Before your move, export each list below from your current system as a spreadsheet (a CSV file). You don't need every list: bring what your school uses. If you're not sure how to export one, the Managira team can help.
Who can do this: Whoever exports reports from your current system, with your school's managers.
The lists to export
| List | What it holds | Needed? |
|---|---|---|
| Students | Each student: their student number, name, date of birth, grade level, address and any other details you keep. | Yes |
| Parents & contacts | Each parent or guardian, their contact details and the student they belong to. | Yes |
| Staff | Each member of staff: their staff number, name, email, title, their role or access group, their schools, and whether they're active. | Yes |
| Sections | Your courses and sections, their teacher and grade level. | If you use classes |
| Class enrollments | Which students are in which section. | If sections have no grade level |
| Class roles | Each section's lead and co-teachers, with their dates. | If you have co-teachers |
| Stored grades | Each student's final grades: course, grade, percent, credits and grade points, with honors or AP added value. | For transcripts |
| GPA | Each student's GPA as your system worked it out (weighted and unweighted). | For transcripts |
| Attendance | Each day's attendance with its code, or each term's days present and absent. | If you track attendance |
Keep the files as they are
- Export straight to CSV, with the column headings your system gives. Don't rename or delete columns.
- Don't edit values to make them look tidy. Managira keeps your files exactly as exported, so the import can always run again from them.
- One list per file. Upload them together or one at a time; uploading a list again replaces it.
- Keep each person's ID (student number, staff number) in the file: it's how a second import updates records instead of adding them again.
Tip: Fix mistakes in your current system, then export again. The check report in Managira shows you what to fix.
Before you export
- Make sure each student has one record, with their correct date of birth and grade level.
- Make sure each member of staff has their own email address and the right role or access group, and that staff who have left are marked inactive.
- Set up your current school year and term in Managira first (Management, School years). Students are enrolled in it when you go live. See Create school years and terms.
Who to contact
Email support@managira.com, use Contact support in the Help Center, or open the chat at the bottom right of any page. Say your school's name and that your question is about your move to Managira.
Frequently asked questions
Do we export health or special education information?
Only if your school wants it in Managira. If you do, it stays restricted to your school's managers.
Our staff list has no roles. Is that a problem?
No. Managira matches each person from their title instead, and asks you about anything it isn't sure of.
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